JOB ADVERTISEMENT: Programme Assistant

JOB ADVERTISEMENT

FAWE: Programme Assistant

About FAWE

The Forum for African Women Educationalists (FAWE) is a pan-African non-governmental organization working through a network of 34 National Chapters across the continent. FAWE is dedicated to advancing gender equity and equality in education by influencing policies, fostering positive societal attitudes, and promoting inclusive practices that support girls’ and women’s education throughout Africa.

Position Summary: FAWE seeks to recruit an experienced Programme Assistant to provide support on programmatic and administrative tasks towards a coordinated programme team and action on administrative roles on Deputy Executive Director/Head of Programmes desk. Overall, the role includes documentation and filing, sharing information, coordination of meetings, diary management and administrative support. The programme assistant is a focal point to support the programme’ s team to deliver their mandate. The employee interacts with all programmes team members and is central to connecting the programme work. The employee doubles up as the assistant to the Deputy Executive Director & Head of Programmes.

Contract Type: This position is on a fixed contract for three years with the possibility of extension based on the availability of funding and individual’s performance.

Location: The Programme Assistant will be based in the Regional Office in Nairobi.

Reporting to: Deputy Executive Executive & Head of Programmes

Functional Relationships: All Units within FAWE, FAWE’s 34 National Chapters, Civil Society Organizations, and regional and sub-regional policy bodies, among others.

Direct Reportees: None

Key Roles and Responsibilities:

 Provide Support to Programmes Implementation.

• Support coordination of the programme staff for implementation as per Strategic Plan and Annual Work Programmes, may include support in leading/managing small/light grants projects
• Support coordination and compiling reports from programmes team (monthly status report and annual reports) and National chapter semiannual and annual reports.
• Assist to coordinate the application process for available scholarship opportunities in relation to FAWE programmes including commonwealth scholarship, African Girls Education Fund (AGEF).
• Maintain an efficient filing and document retrieval system for project documents and any other relevant document. Includes assisting the DED in preparing, compiling and disseminating program materials and documents and coordinating meetings.
• Coordinate and participate in programme meetings. Includes support to develop meetings calendars, send reminders, take minutes/notes, follow up on action points.
• Managing events calendar for the programmes team.
• Provide technical support to assigned FAWE National Chapters. Includes check-in calls with the chapters to establish areas of support, sharing FAWE Africa technical documents and organization documents for adoption and replication, ensuring the chapters submit quarterly reports.

Resource Mobilisation

• Support in proposal development for FAWE’s program funding at the Regional Secretariat and National Chapter level includes supporting research on identifying potential funders and
• Coordinating meetings by DED/ED for resource mobilisation meetings/Negotiations including follow ups.

Knowledge Management

• Support coordination of monitoring and evaluation of projects/field visits and reminders on action points.

Administrative Support

• Manage the Memorandum of grants (MOGs) database. This includes assigning numbers to MOGs, updating the MOG database, reviewing memos and supporting the DED to track payments.
• Manage the FAWE Alumni Database and assist in coordinating the Alumni activities across FAWE Network. Includes developing an alumni activities calendar for coordination among FAWE Chapters.
• Manage DED’s agenda and facilitate DED’s appointments, meetings including travel and logistical arrangements.
• Support relevant correspondences to the DED including relevant emails and follow-up calls
• Support induction to the programmes team for new programme team members. Includes support programme team members to use programmatic templates e.g., reporting templates, workplans
• Any other tasks assigned by the DED in relation to smooth management and coordination of FAWE’s programme work.

Qualifications and Experience

• A Bachelor’s degree in Education, Gender Studies, Development Studies, or a related field.
• At least 2 years of experience providing programmatic or operational support within an NGO or development agency environment.
• Good understanding of education and gender-related issues, emerging challenges and trends in Africa and globally, as well as experience or knowledge in policy advocacy, community engagement and resource mobilization.

Key Competencies

• Excellent communication skills in English, including writing, editing and oral expression. Working knowledge of French is an added advantage.
• Strong interpersonal and social skills, with the ability to build positive relationships across diverse teams and stakeholders.
• Proven ability to work effectively in a collaborative team environment.
• Demonstrates resilience, adaptability, and flexibility in dynamic and changing work contexts.
• Ability to work independently, manage tasks systematically and meet deadlines with minimal supervision. 

Application Procedure

Review of applications will begin as soon as they are received, and only complete applications will be reviewed. If an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested candidates to apply at the earliest possible opportunity. Please submit a detailed CV and a Cover letter to the Executive Director via email address recruitment@fawe.org  with the subject line ‘’FAWE Director, Programme Assistant’’ by the latest Friday 3^rd October 2025.